Manager, Facility Management

Work Flexibility: Onsite

Basic purpose of role/Why the job exists:

Responsible for ensuring efficient and safe operation of office facilities and providing a comfortable work environment for employees. Oversee facility management and general affairs responsibilities, including vendor management, cost optimization, and compliance with regulations.

Key Responsibilities

* Facility Management & General Affairs
* Plan and execute maintenance, repairs, and renovation projects
* Collaborate with the Global Real Estate team to formulate and implement optimal lease strategies for Japan.
* Ensure compliance with safety, health, and building regulations.
* Manage space planning and optimization, including office layout and relocations.
* Oversee internal services such as security, catering, waste disposal, parking, visitor management, and cleaning.
* Manage office supplies, procurement, and mail/courier handling.
* Support internal events and employee welfare programs.
* Administer car leasing and corporate housing programs, ensuring cost efficiency and compliance.
* Vendor & Contract Management
* Select suppliers, obtain quotations, and negotiate contracts
* Analyze costs and implement efficiency measures
* Monitor service delivery and quality against contractual obligations.
* Business Service Office (DE&I Hiring)
* Manage the Business Service Office, a team composed of employees with disabilities, in partnership with external consultants
* Budget Management
* Prepare and manage annual operating and capital expenditure budgets
* Track spending and preparing financial reports
* Team Management
* Lead and develop facility and general affairs staff
* Drive process improvements and implement best practices

Direct Reports (if any): Yes

Required Qualifications

* Minimum 5 years of experience in facility management or general affairs
* Hands-on experience in vendor management, contract negotiation, and budget control
* Knowledge of Japanese labor safety laws and building regulations
* Business-level English proficiency (for global coordination)
* Proficiency in MS Excel, PowerPoint, and facility management systems
* Bachelor’s Degree preferred

Travel Percentage: None

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