Senior Facilities Coordinator

AN EXCITING CAREER AWAITS YOU

At MPC, we’re committed to being a great place to work – one that welcomes new ideas, encourages diverse perspectives, develops our people, and fosters a collaborative team environment.

POSITION SUMMARY:

The facilities Coordinator oversees all aspects of office operations, facilities management, workplace services, and administrative support to ensure the efficient, safe, and compliant daily operation of the workplace. This role leads to the coordination of facility maintenance, vendor and contractor management, meetings and event support, building administration requirements, security services, workplace safety programs, records management, and regulatory compliance activities. Acting as the central liaison between employees, leadership, service providers, and property management, the facilities Coordinator drives business continuity, operational excellence, and an exceptional workplace experience while supporting organizational goals and compliance requirements.

KEY RESPONSIBILITIES:

Facilities Coordination

* Coordinate the day-to-day operation of the office, ensuring facilities, workplace services, and business support functions operate efficiently and effectively.
* Oversee office logistics, including furniture, office equipment and appliances, shredding services, printing services, vending machines, workspace modifications, office relocations and waste management programs.
* Serve as the primary point of contact for building management, contractors, facilities providers, vendors and local emergency service representatives, as required.
* Monitor office maintenance needs and coordinate timely resolution with internal and external service providers.
* Administer office supply inventories, including office, pantry, cleaning and hygiene supplies and coordinate replenishment to ensure business continuity.
* Help maintain a safe, organized, compliant and professional workplace environment that supports employee productivity and well-being.
* Manage office access control processes for employees, visitors, suppliers, and contractors, ensuring compliance with building and company security requirements.
* Coordinate courier services, receipt and distribution of deliveries, office materials, equipment, and business-related shipments.
* Oversee visitor management processes and serve as a point of contact for office guests, ensuring professional and positive workplace experience.
* Assist with after-hours or weekend maintenance, repair, renovation, or construction activities, ensuring appropriate supervision of vendors and contractors.
* Manage and maintain the office supplies storage area, ensuring proper inventory control, cleanliness, organization and stock availability.

Building & Property Management Administration

* Follow up on requests, requirements, and compliance obligations from building management and property administrators, ensuring adherence to lease agreements, building regulations, and operational standards.
* Manage communications, notices, and correspondence between the organization and property management representatives.
* Coordinate employee awareness and compliance with building access procedures, security protocols, and emergency response requirements.
* Ensure commitments made to building management, vendors, and internal stakeholders are completed accurately and on time while maintaining a high standard of professionalism and accountability
* Serve as the primary site coordinator for facilities maintenance activities, contractor supervision, workplace safety initiatives, Protección Civil compliance requirements, emergency preparedness programs, and building inspections.

Meeting & Event Coordination

* Coordinate meeting logistics, including conference room reservations, meeting materials, catering arrangements, and beverage service.
* Coordinate, arrange, and prioritize transportation and logistics support for office needs, visitors, and guests, ensuring seamless operations and a positive experience for all stakeholders. Support the planning and execution of events, employee engagement activities, leadership visits, training sessions, town halls, and special projects.
* Partner with internal teams and external vendors to ensure successful delivery of meetings, events, and workplace activities.
* Support executive and leadership meetings by coordinating schedules, facilities, onsite support, and related logistical requirements.

Financial & Administrative Coordination

* Prepare, process and maintain administrative documentation, including purchase requisitions, purchase orders, shipping requests, requests for payment, service agreements and consultancy contracts.
* Review, validate, invoices related to office operations, maintenance activities, and workplace services.
* Track and monitor office-related budget, expenses accruals.
* Maintain accurate administrative records and ensure compliance with company procedures and internal controls.
* Validate the receipt and quality of goods and services delivered to support invoice approval and payment processing.
* Manage the retrieval, review, and timely payment of utility and recurring service bills, including telephone, internet, courier, and other applicable office services.

Records & Information Management

* Organize, safeguard and maintain confidential files, business records, contracts and operational documentation in accordance with company record retention standards.
* Maintain office records, calendars, maintenance documentation, safety records and operational documentation.
* Perform administrative activities such as data entry, document preparation, filing, records maintenance, and document management.
* Support audits, compliance reviews, inspections, and reporting requirements by maintaining organized and up-to-date documentation.

Vendor, Service Provider & Workplace Support Management

* Coordinate daily activities with cleaning service supervisors and staff to ensure service quality, compliance with contractual requirements, and timely resolution of additional requests.
* Manage relationships with facilities, maintenance, security, transportation, catering, and workplace service vendors.
* Monitor vendor performance and ensure service providers meet established service-level expectations and contractual obligations.
* Manage requests for employee hardware, equipment replacements, and workplace resources to support business operations and employee productivity.
* Support workplace projects, office moves, renovations, expansions, and operational initiatives across one or multiple office locations.
* Promote a culture of professionalism, accountability, collaboration, and continuous improvement through effective coordination with internal and external stakeholders.
* Participates in special projects, cross-functional initiatives, and internal or external audits, providing analysis, support, and follow-up to ensure alignment with business objectives and compliance with control requirements.

MINIMUM QUALIFICATIONS:

* Bachelor’s degree in business administration (Licenciatura en Administración de Empresas), Tourism Management (Licenciatura en Administración Turística), business management engineering (Ingeniería en Gestión Empresarial), Hospitality Management / Hotel Management (Licenciatura en Hospitalidad / Gestión Hotelera) or related field.
* Five (5) years or more experience in workplace services, facilities administration, office operations, or related business support roles.
* Demonstrated experience coordinating maintenance, cleaning, security, and other workplace service vendors, including contractor oversight, service quality monitoring, and compliance with workplace safety requirements.
* Experience supporting facilities operations and ensuring compliance with applicable Protección Civil regulations, emergency preparedness programs, inspections, and workplace safety standards is required.
* Proficiency in Microsoft Office Sui

View and apply on HireChats