Proposal Specialist

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PROPOSAL SPECIALIST

For more than 50 years, our building team has brought countless construction projects to life, distinguished by the high quality of its work, respecting the highest industry standards, and aiming to obtain environmental certifications. Engineers, architects, and other building specialists work with heart and enthusiasm to meet deadlines and exceed client expectations, while improving the well-being of communities.

Office buildings, hospitals and research centers, educational establishments, residential buildings, hotels, shopping centers, factories, sports and cultural centers, our team excels in erecting these places using the tools at the cutting edge of technology and place the human being at the heart of its concerns by advocating an innovative collaborative approach.

Come build the future with us!

The Proposal Specialist position within EBC’s pursuits and proposal team is responsible for the coordination, development, organization, review, and finalization of compelling winning proposal submissions.

As a Proposal Specialist, you are responsible for the development and submission of prequalification and proposal responses and related documents and presentations. This includes 1) Development of compliant, accurate, and compelling response narratives and graphics; and 2) Coordination and administration of proposal documents, schedule, kick-offs, reviews, document control, electronic and print submittals, and response data. You are also responsible for leading and/or supporting continuous improvement initiatives such as boilerplates, resume and project profile development.

You will be the lead and local Ontario based Proposal Support specialist, that works and coordinates with senior members of both the EBC national and local teams to provide support and consistency to our brand, image, approach, and submission documents.

Specify the reference number 422-26

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Mississauga

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Ontario

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Permanent

Apply Now

Deadline 2026/11/16

Working at EBC means being part of a thriving company that operates in a variety of sectors across Canada. It also means working for a company concerned about the health and well-being of its employees by offering them a variety of actions and programs.

Want to join forces with a talented and dynamic team? Are you looking for an enjoyable work environment with excellent working conditions? EBC is the ideal place to take on new challenges and advance your career.

RESPONSIBILITIES

* Leads the end-to-end development and delivery of RFP, RFQ, and RFI submissions, ensuring compliance and alignment with client evaluation criteria.

* Review requests (RFP, RFQ, RFI) and play a key a role in determining document requirements.

* Collaborates with business line management, business development, operations, and executive team to develop golden threads and win strategies, incorporating throughout proposal deliverables.

* Conducts research to produce accurate and comprehensive proposal responses and messaging. Risk identification and mitigation in proposal strategy

* Provides initial go-by write-ups/materials, provides guidance and others as appropriate, identifying known and potential issues with section responses.

* Creates and manages pursuit responsibility matrices defining roles, deadlines, and assignments.

* Initiates and leads proposal meetings, including kickoffs, status updates and reviews.

* Follow-up/Check in on submissions and ensure debriefing is scheduled and attended.

* Production leadership (layout, graphics, and final document readiness oversight)

* Finalizes and submits proposal documents as appropriate.

* Creates compelling post-bid presentation materials.

* Develops and maintains best practices and templates.

* Information management across platforms (SharePoint, CRM).

REQUIREMENTS

* Minimum 2 years of relevant experience

* Strong management, communication, negotiation and problem-solving skills

* Advanced proficiency in Microsoft Office Suite and Adobe Creative Cloud, including Acrobat, InDesign, and related design tools Skilled at collaborating with and interviewing executives, engineers, construction managers, legal, designers, and others to secure information for various writing assignments.

* Ability to work with tight deadlines in a constantly changing environment.

* Solid research skills and ability to dive into the details to extract key information.

* Exceptional attention to detail, organization and active listening skills.

* Ability to manage multiple submissions to consistently meet high standards and be attentive to quality and deadlines.

SKILLS AND ATTITUDES REQUIRED

* Clear, adaptable communicator across teams and audiences.

* Builds trust and fosters collaboration in high-pressure settings.

* Thrives in ambiguity with a creative, solution-focused approach.

* Delivers high-quality work in complex, fast-changing environments.

* Balances detail and big-picture priorities with strong execution.

* Manages shifting deadlines while keeping team and client needs in focus.

* Strong emotional intelligence.

* Self-motivated with ability to work well with professionals from various backgrounds.

* Strong communications skills

* Driven for winning results and to meet deadlines.

CONDITIONS OFFERED BY EBC

* 4 weeks of annual vacation;

* Complete group insurance program upon entry (health and dental components paid by the employer);

* Group RRSP with employer contribution to a Deferred Profit-Sharing Plan (DPSP);

* 24-hour access to a virtual doctor (telemedicine);

* Training and development programs;

* Employee assistance program;

* Active social club and health and wellness committee;

* Diverse, innovative, and stimulating environment;

* A company built on values of respect; integrity, and a job well done;

* Firm recognized as one of Canada’s Best Managed Companies.

In accordance with applicable pay transparency legislation, EBC Inc. has included the expected salary range for this role, which is $60,000 – $105,000. Compensation within the range is determined based on relevant experience, qualifications, localization, and internal equity. Base salary is one component of EBC’s comprehensive total rewards offering, which may include performance-based incentives, extended health and wellness benefits, retirement savings programs, and career development opportunities.

As part of our commitment to fair and transparent hiring practices, EBC may use artificial intelligence (AI) tools to support the candidate pre-screening process. These tools are used responsibly and in accordance with applicable privacy laws as well as EBC’s policies. Final decisions always remain the responsibility of our qualified talent acquisition professionals.

EBC welcomes applications from First Nations, Inuit, and Métis candidates and is committed to fostering an inclusive, culturally safe workplace.

ARE YOU UP
FOR THE CHALLENGE?

Deadline 2026/11/16

Apply Now

In accordance with our policy, we will communicate only with the selected candidates for an interview.

NOTICE TO RECRUITMENT AGENCIES, PLACEMENT SERVICES AND PROFESSIONAL RECRUITERS

EBC inc. and its affiliated entities (“EBC”) have an internal recruiting department. The EBC Talent & Culture team may, from time to time, engage recruitment agencies, placement services or temporary professional recruiters (“Agencies”). However, EBC will not accept unsolicited references from Agencies and will only remunerate them in the presence of a prior written agreement defining the precise parameters of the recruitment mandates. EBC will therefore not accept CVs from sources other than the candidate himself. Any CV sent to EBC, by any means of communication, will be deemed to be the property of EBC. EBC reserves the right to solicit and engage such candidates without financial obligation to the Agency.

Thank you for your understanding.

The EBC Talent & Culture team

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