Facility Services Officer (Contract)

DESCRIPTION & REQUIREMENTS

The Facility Services Officer will Support facility processes by independently performing administrative, project-based and coordinating tasks, such as contract management, inventory management, invoice processing, planning and reporting, to ensure efficient and correct services.

Main Responsibilities:

* Managing contract administration and supplier data to ensure correct and up-to-date information.
* Processing and checking invoices to ensure timely and correct payments.
* Drawing up and maintaining schedules for maintenance and facility projects to ensure continuity.
* Prepare reports, analyses and KPI overviews to provide insight into performance and costs.
* Coordinating internal communication about facility matters to properly inform employees.
* Monitoring compliance with internal procedures and compliance requirements to minimize risk.
* Archiving and managing facility documentation to ensure accessibility and completeness.
* Purchasing: Supporting in requesting and comparing quotations to achieve cost control and the proactive management of stocks.
* Responsible for that collection and drafting/entering sustainability and service fee settlement.
* Identify deviations in budgets and contracts to enable timely corrections.
* Collaborate with the facilities team and third-party vendors to ensure smooth execution of processes.
* Carrying out projects under the responsibility of the facility services manager.
* Acting as deputy. Head of Emergency Response in Absence Head of Emergency Response.

Skills and Experience:

* Experience with administrative processes and systems
* Basic knowledge of facility services
* Accuracy and attention to detail and the ability to fathom figures such as budgets, quotations and so on.
* Experience with contract management and invoice processing
* Knowledge of ERP or IWMS systems
* Experience in a high end professional services environment
* Experience with project management
* Accuracy, numerically well-versed and able to see connections and make solicited or unsolicited proposals from them.
* Organizational ability
* Collaborative
* Communication skills
* Problem-solving skills
* Integrity
* Result orientation

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